Westside Atlanta Charter School

Governing Board

Regular Meeting - Thursday August 9th, 2018 @7:00 PM

Meeting Minutes

Attendance Summary

Name Status Arrival Time Departure Time
Julius Farrington present secretary On Time At Adjournment
Donovan Potter present member On Time At Adjournment
Hannah Heck present vice-chair On Time At Adjournment
Kim Day not present member
Chuck Johnston present member On Time At Adjournment
Monica Allen present member On Time At Adjournment
Tyler Skelton present member On Time At Adjournment
Katrina Mitchell not present member
John Phelps present member On Time At Adjournment
Terrell Gilbert present chair On Time At Adjournment
Peter Pettit present Treasurer On Time At Adjournment

Welcome and Call to Order

The meeting will be called to the order.

Motion to edit agenda to add the addition of Adopting the Board Training Agenda

By: Terrell Gilbert Seconded by: Hannah Heck

There was no notable discussion on the motion.

Approval of Agenda

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Approve the agenda as submitted

By: Terrell Gilbert Seconded by: Hannah Heck

There was no notable discussion on the motion.

Approval of Minutes from Jul 12, 2018

Approve minutes from 7/12/18 meeting.

Approve the minutes as submitted

By: Terrell Gilbert Seconded by: Tyler Skelton

There was no notable discussion on the motion.

School Leader Report

The school leader reports on the status of the school.


  • Dashboard
  • Projection of 327 students enrolled by 8/10, (budget projections at 320)
  • First week of School
  • GMAS: state scores/Westside
  • Solid scores in comparison to other APS elementary schools especially when you factor in FRL% across the schools

Community Council Update

Update from the Community Council Co-Chairs.


First day of school breakfast - 100+ people


Community council survey over the summer to align people with roles for the upcoming school year


Family donation request of $25 per family


First Community Council Meeting - August 28th @ 7pm


Fun Run - Saturday, September 15th @ 9am

Finance Committee Report

- Monthly Financial Update


July finished above $70k budget expectations


Final phase of audit began on August 6th


8/9/2018 is the last day of field visit



Move to change the finance policy from stating we must make purchases with a debit card to credit card for standard transactions

By: Terrell Gilbert Seconded by: Donovan Potter

There was no notable discussion on the motion.

Development Committee Report

Development Committee gives monthly report.


October 18th - Advisory Board committee


First Lady Deal to visit on August 20th to read to students.

Governance Committee Meeting

  • Approve officers for the 2018/2019 school year
  • Review A/B Board Members and Reaffirm Terms
  • Full Board Training Date to be selected, succession planning to be a key area of focus
  • Board Survey to be completed by all Board members immediately
  • Training Plan to be adopted
  • Board social scheduled for Sunday, September 9th at Monday Night Brewing
  • February Board Meeting cancelled in February
  • Looking to schedule strategic planning meeting on a Set in February

Approve 2018/2019 Board Training Plan as circulated

By: Hannah Heck Seconded by: Tyler Skelton

There was no notable discussion on the motion.

To approve Board officers and Community Chairs Terrell Gilbert - Board Chair Hannah Heck - Vice Chair Julius Farrington - Secretary Tyler Skelton - Finance Chair Hannah Heck - Governance Committee Chair Kim Day - Education Committee Chair Katrina Mitchell - Development Committee Chair

By: Hannah Heck Seconded by: Donovan Potter

There was no notable discussion on the motion.

Executive Session

  • Discuss Land Negotiations

Motion to enter executive session for the purpose of discussion land negotiations

By: Terrell Gilbert Seconded by: Monica Allen

There was no notable discussion on the motion.

Motion to Exit Executive Session

By: Terrell Gilbert Seconded by: Julius Farrington

There was no notable discussion on the motion.

Public Comment

The WACS Board would like to welcome students, parents, staff and community members. In order to facilitate an efficient meeting, if you would like to offer comments please limit your remarks to the public comment period of the agenda.   Our meetings are open to the public and public record. As such, if your comment is about a private matter, please contact the board via email, or speak to the board chair privately.


No comment

The Meeting was Adjourned

The meeting adjourned at approximately 11:06 pm

Motion to adjourn

By: Terrell Gilbert Seconded by: Julius Farrington

There was no notable discussion on the motion.