Welcome and Call to Order

The Meeting will be called to order by the Chair.

Mission: The mission of The Museum School of Avondale Estates is to inspire students, teachers and the community to collaborate to develop strong critical thinking, interpersonal and academic skills in our students, which will prepare them for real-world success.

 

Core Values: Responsibility, Respect, Cooperation, Sustainability, Creativity, Kindness

Public Comment

Our Public Comment period is for members of the public to address the board. Each member of the public may sign up to comment at the meeting, and will be allotted three minutes. The board will listen, but may not directly respond to any comments. Please do not use specific student, teacher or administrator names in your comments as our meetings are open to the public and public record. As such, if your comment is about a private matter, please contact the board via email, or speak to the board chair privately.

Approval of Agenda

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Approve Previous Meeting Minutes

Approve previous meeting minutes.

Development Committee Update

Update from Development Committee Chair, Leah Dobbs, and Foundation Representative

Grant Updates: coordination ongoing between the Foundation, Development Chair and ED Kelbaugh regarding upcoming grant application opportunities.

Ribbon Cutting Ceremony: discussion around details of the morning ribbon-cutting event for the media center, including capturing photographs; guests, donors, and Board of Directors attendance; and discussion around the second evening event during annual Open House. The formal name is the Webb Media and Learning Center.

Foundation Update: it was reported that $105, 578 has been raised, with that amount reflecting 90% parent participation. Recruiting volunteers to assist with grant writing to finish out the fundraising as well as volunteers to assist with database management.

Finance Committee Update

Report from Committee Chair and Board Treasurer, Katie Cota

Discussed the need to add Principal Mike Stewart as signatory on the bank account.

Danielle Royden reviewed the construction contingency details and the related Inspiring Excellence fundraising campaign. Overall, the project is on time and under budget.

There was a recounting of recent communications with DeKalb County Schools regarding potential QBE budget discrepancies. TMS leadership has requested an in-person meeting to more easily get clarity.

Facilities Committee Update

Update from Facilities Chair, Alan Locke

The Certificate of Occupancy has been obtained for the new media center. Furniture is being moved in.

Landscaping estimates have been solicited for the area around the media center. (Current school landscapers simply provide mowing and cannot provide the care needed for the newer landscaping.)

Communications Committee Update

No report this month from Committee Chair, Andrea Jones

Governance Committee Update

No report this month from Governance Committee Chair, Jesse Lincoln

Diversity Committee Update

No report this month from Committee Chair, Andy Huff

Personnel Committee Update

Update from the Personnel Committee Chair, Kelly Swinks

A 360 degree Executive Director evaluation is being created. Once that is finalized, the Principal evaluation will be revisited.

A minor mistake to the new Principal's contract will need to be addressed in Executive Session.

Auction Committee

Ingrid Irby reported that the Auction Committee work would begin in earnest next week. A volunteer is in great need to head up the drive for sponsorships. Ingrid requested help in identifying folks for this position.

School Leader Report

The school leader reports on the status of the school.

Principal Mike Stewart reported on numerous activities including: the Eureka Math leader training, meetings with the PTO and the DeKalb Schools charter division, school staff benefits work, and the filling of final staff positions (1st and 2nd grade spots and school nurse).

Principal Stewart also reported on campus operations activities of cleaning and book shelf installation. He shared the content for this year's Summer Institute.

Executive Director's Report

ED Kelbaugh reviewed ongoing efforts to fully transition Principal Stewart into all areas of his responsibility, including communications protocol. Ms. Galicia is pursuing iLEAD certification with full support of TMS leadership. ED Kelbaugh supported interviews for final open staff positions, has been working with the Diversity Committee on student recruitment tasks, and has been researching and collecting thoughts on expansion/replication.

Board Chair Update

Remarks and project updates from Chair, Clay Jones

Clay reminded the BOD that the TMS facility has two 5-year extensions available. The deadline to renew must be monitored closely, as it is required 365 days before each deadline. BOD was asked to be thinking about the option to simply exercise the extension or the option for ownership. Clay has scheduled a meeting regarding the annual Letter of Assurance, regarding some of the terms in relation to our charter.

The Meeting was Adjourned

The meeting adjourned at approximately 10:41 pm