The Museum School

Governing Board

Regular Meeting - Tuesday March 19th, 2019 @7:00 PM

Meeting Minutes

Attendance Summary

Name Status Arrival Time Departure Time
Clay Jones present chair On Time At Adjournment
Jesse Lincoln present vice-chair 5 Minutes Late At Adjournment
Andy Huff present member On Time At Adjournment
Josh Horne present member On Time At Adjournment
Leah Dobbs present member On Time At Adjournment
Rick Clark not present member
Katie Cota present Treasurer On Time At Adjournment
Katherine Kelbaugh present member On Time At Adjournment
Katherine Moore present secretary On Time At Adjournment
Alan Locke present member 5 Minutes Late At Adjournment
Andrea Jones present member On Time At Adjournment
Danielle Royden present member On Time At Adjournment
Ingrid Irby present member 5 Minutes Late At Adjournment
Kelly Swinks present member On Time 30 Minutes Early
Frank Furman present member 15 Minutes Late At Adjournment

Approval of Agenda

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Approve the agenda with requested edits.

By: Andy Huff Seconded by: Jesse Lincoln

There was no notable discussion on the motion.

Approve Previous Meeting Minutes

Approve previous meeting minutes.

Motion to approve minutes of the previous regular month meeting, February 26, 2019.

By: Jesse Lincoln Seconded by: Katie Cota

There was no notable discussion on the motion.

Motion to approve minutes of Special Called meeting on March 7, 2019.

By: Andy Huff Seconded by: Jesse Lincoln

There was no notable discussion on the motion.

Personnel Committee Update

Update from Personnel Committee Chair, Kelly Swinks


Update on Principal search included outline of evaluation and interview process as well as TMS panel participating (parents, teachers and board members). Two rounds of interviews are possible for interested candidates. Anticipate process to allow a decision at Special Called Governing Board meeting on March 28, 2019.


Development Committee Update

Update from Development Committee Chair and Foundation, Leah Dobbs.


Exhibit night, private exhibit night, parent campaign update


Reminder that State of the School is April 18, 2019.


Foundation audit in draft form, final review pending.

Finance Committee Update

Update from Governing Board Treasurer, Katie Cota


Review of monthly revenue and expenses.Noted were some differences in expected expenditures and the reasons for these figures.


Summary Profit and Loss document reviewed.


Balance Sheet also reviewed.


Media Center budget reviewed.




Facilities Committee Update

Update from Facilities Chair, Alan Locke


Media Center construction continuing on schedule.


Furniture selection and order in progress.


Security Master Plan implementation update.

Governance Committee Update

Update from Governance Committee Chair, Jesse Lincoln


Discussion of a possible addition of a new member to the the Foundation board.


Bylaws being reviewed for potential updates/edits necessary related to the creation of the new position of Executive Director.


Principal contract also being reviewed to ensure consistency with any edits to and terminology utilized in the by laws.


June 2, 2019 was set as the spring board retreat.

Diversity Committee Update

Update from Diversity Committee Chair, Andy Huff


Student Recruitment Committee reviewing past activities to outline additional efforts and successful efforts for next enrollment effort.


School Leader Report

School leader report on the status of the school.


Reviewed upcoming testing dates and plans to support testing activities (MAP and Milestones).


Status of staffing plans for any changes for upcoming school year.

Board Chair Update

Remarks from Board Chair, Clay Jones.


Appreciation expressed for Governing Board member and committee member efforts.

The Meeting was Adjourned

The meeting adjourned at approximately 8:14 pm

Motion to adjourn

By: Jesse Lincoln Seconded by: Katie Cota

There was no notable discussion on the motion.