The Museum School

Governing Board

Regular Meeting - Tuesday January 15th, 2019 @7:00 PM

Meeting Minutes

Attendance Summary

Name Status Arrival Time Departure Time
Clay Jones present chair On Time At Adjournment
Jesse Lincoln present vice-chair 20 Minutes Late At Adjournment
Andy Huff present member On Time At Adjournment
Josh Horne present member On Time At Adjournment
Leah Dobbs present member On Time At Adjournment
Rick Clark not present member
Katie Cota present Treasurer On Time At Adjournment
Katherine Kelbaugh present member On Time At Adjournment
Katherine Moore present secretary On Time At Adjournment
Alan Locke present member On Time At Adjournment
Andrea Jones present member On Time At Adjournment
Danielle Royden not present member
Ingrid Irby present member On Time At Adjournment
Kelly Swinks present member On Time At Adjournment
Frank Furman present member 20 Minutes Late At Adjournment

Welcome and Call to Order

The Meeting will be called to order by the Chair.

Mission: The mission of The Museum School of Avondale Estates is to inspire students, teachers and the community to collaborate to develop strong critical thinking, interpersonal and academic skills in our students, which will prepare them for real-world success.


Core Values: Responsibility, Respect, Cooperation, Sustainability, Creativity, Kindness

Public Comment

Our Public Comment period is for members of the public to address the board. Each member of the public may sign up to comment at the meeting, and will be allotted three minutes. The board will listen, but may not directly respond to any comments. Please do not use specific student, teacher or administrator names in your comments as our meetings are open to the public and public record. As such, if your comment is about a private matter, please contact the board via email, or speak to the board chair privately.

Approval of Agenda

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Approve the agenda as submitted

By: Andy Huff Seconded by: Katherine Moore

There was no notable discussion on the motion.

Approve Previous Meeting Minutes

Review previous meeting minutes.

Approve the previous meeting minutes.

By: Katie Cota Seconded by: Katherine Moore

There was no notable discussion on the motion.

Facilities Committee Update

Update from Facilities Chair, Alan Locke

Construction has advanced to vertical elements, roof to be up soon.

Transformer move over holidays occurred as scheduled.

Governance Committee Update

Update from Governance Committee Chair, Jesse Lincoln

Governance Committee did not meet in January, as regular meeting conflicted with one of the Exhibit Nights.

Diversity Committee Update

Update from the Diversity Committee Chair, Andy Huff

Next meeting will be January 31 at TMS

Student Recruitment Committee's efforts well underway -- utilizing new asset mapping results postcards and yard signs being distributed in targeted areas, direct contact with last year's community partners (Salvation Army, etc.)

The Meeting was Adjourned

The meeting adjourned at approximately 8:39 pm

Motion to adjourn

By: Andy Huff Seconded by: Katie Cota

There was no notable discussion on the motion.

Development Committee

Update from Development Committee Chair, Leah Dobbs

Grant deadline update

Finance Committee Update

Update from Treasurer, Katie Cota

Review of Monthly Financials

Review of Budget Amendments

  1. Revenue - true-up budget to actual QBE funding
  2. Revenue - true-up federal school lunch funding and student lunch payments that is higher than budgeted (increased participation and now serving breakfast); off-set elsewhere in the budget with associated expenses
  3. Expense - payroll increases to reflect 2.5% personnel increase
  4. Expense - retirement benefits increased related to increase in salaries (Item 3)
  5. Expense - instruction-related increase for expeditions--bus hourly rate increased plus need additional buses as school is at full capacity (more children than last year)
  6. Expense - instruction-related, intervention kits
  7. Expense - instruction-related increase in art supplies, music supplies and equipment
  8. Expense - student support/financial assistance for students needing support for end of year trips, etc.
  9. Expense - increased nutrition costs due to greater participation in breakfast and federal school lunch (related to Item #2)

Motion to approve the amended budget as discussed tonight.

By: Andy Huff Seconded by: Katherine Moore

There was no notable discussion on the motion.

Personnel Committee Update

Update from Personnel Committee Chair, Kelly Swinks

Discussed Mid-Year Principal Evaluation by Board of Directors--survey to be distributed soon; two week turnaround

Reviewed TMS Grievance Policy for new Board Members--distributed copies from student handbook all parents receive; discussed protocols for initiating and advancing a concern; reminder to serve as protocol information sources.

School Leader Report

Reports from Principal Kelbaugh

Open houses have been well-attended

Winter MAP testing results being reviewed; an overview will be presented at next Board meeting

Charter School of the Year interview being held tomorrow

Engagement Committee (staff committee focused on diversity) is planning a professional learning session during next professional development day

Exhibit Night survey results reflect support for breaking event into two nights (89% of staff respondents; 85% of parent respondents); principal will adopt this preferred approach for future school year calendars.

Reviewed draft calendar for 2019-2020 school year

Board Chair Update

Remarks and project updates from the Chair, Clay Johnson

Discussion of potential charter amendment with DeKalb Schools,related to lottery weighting--review of meetings and conference calls held; reminder that Board discussion began September 2018 with no clear direction offered; amendment has therefore not been filed.

A special Board meeting will be called for 7:00 PM, February 5 at TMS to review lottery weight and hold a vote prior to the lottery date.

February 12 is the targeted lottery date.


The meeting was adjourned.

Motion to adjourn the meeting

By: Andy Huff Seconded by: Katie Cota

There was no notable discussion on the motion.