The Museum School

Governing Board

Regular Meeting - Tuesday November 27th, 2018 @7:00 PM

Meeting Minutes

Attendance Summary

Name Status Arrival Time Departure Time
Clay Jones present chair On Time At Adjournment
Jesse Lincoln present vice-chair On Time At Adjournment
Andy Huff present member On Time At Adjournment
Josh Horne not present member
Leah Dobbs not present member
Rick Clark not present member
Katie Cota present Treasurer 5 Minutes Late At Adjournment
Katherine Kelbaugh present member On Time At Adjournment
Katherine Moore present secretary On Time At Adjournment
Alan Locke present member 10 Minutes Late At Adjournment
Andrea Jones present member On Time At Adjournment
Danielle Royden present member On Time At Adjournment
Ingrid Irby present member On Time At Adjournment
Kelly Swinks present member On Time At Adjournment
Frank Furman present member On Time At Adjournment

Welcome and Call to Order

The Meeting will be called to order by the Chair.

Mission: The mission of The Museum School of Avondale Estates is to inspire students, teachers and the community to collaborate to develop strong critical thinking, interpersonal and academic skills in our students, which will prepare them for real-world success.


Core Values: Responsibility, Respect, Cooperation, Sustainability, Creativity, Kindness

Public Comment

Our Public Comment period is for members of the public to address the board. Each member of the public may sign up to comment at the meeting, and will be allotted three minutes. The board will listen, but may not directly respond to any comments. Please do not use specific student, teacher or administrator names in your comments as our meetings are open to the public and public record. As such, if your comment is about a private matter, please contact the board via email, or speak to the board chair privately.

Approval of Agenda

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Motion to approve the agenda.

By: Katherine Moore Seconded by: Jesse Lincoln

There was no notable discussion on the motion.

Approval of Minutes from October 16, 2018

Motion to approve the October meeting minutes.

By: Katherine Moore Seconded by: Jesse Lincoln

There was no notable discussion on the motion.

Development Committee Update

Update from Leah Dobbs, Chair of Development Committee, given by Clay Jones on Leah's behalf from her emailed statements.

Finance Committee Update

Review of monthly financials from Katie Cota, Treasurer.

Profit and Loss review highlighted a low QBE monthly payment by DeKalb County Schools that was erroneously made as the County based payment on a 20 day student count, not the full TMS enrollment figure. DeKalb was notified of the mistake and their November QBE payment to TMS will be slightly larger than typical to make up for the October underpayment.

Balance Sheet review highlighted that the Media Center construction funding and expenses will be tracked in a phased construction spreadsheet.

Facilities Committee Update

Update on Media Center from Alan Locke, Chair of Facilities Committee.

Gas line relocation complete.

Relocation of transformer did not take place over Thanksgiving break but is being rescheduled (potentially December 26); is not impacting overall construction schedule.

Governance Committee Update

Update from Jesse Lincoln, Governance Committee Chair.

Fall retreat has been scheduled for 12/16/18, beginning at 9:00 AM.

Two open houses have been held as board recruitment activities. Fourteen voting members are currently in place on the board but the TMS charter allows for seventeen.

Diversity Committee Update

Update from Andy Huff, Chair of the Diversity Committee.

December 6, January 12 and 15 are scheduled student recruitment events.

Staff is continuing to work with diversity consultants.

Diversity consultant has been involved in one PTO meeting and plans additional engagements with parents in the spring.

Governance Committee is prioritizing diversity in their board recruitment efforts, discussed during the Governance update.

School Leader Report

Report from Katherine Kelbaugh, Principal.

Description of upcoming High School Transition Fair.

Open Houses will involve 3 in January across various times (one was held a few weeks ago). An Application Night will also be hosted to assist parents in completing applications.

Review of upcoming school events.

Board Chair Update

Clay Jones expressed appreciation for the planning and execution of the successful Auction Night.

Update on potential charter amendment conversations with DeKalb County Schools. DeKalb has seen the Board-approved language for the amendment, focused on the lottery weighting. A meeting was held today with DeKalb County Schools and TMS leadership to talk through TMS concerns that resulted in the proposed charter amendment. Next step is for DeKalb to talk with Georgia Department of Education for guidance.

Executive Session

Begin at 8:30 PM. Ended at 8:49 PM.

Motion to go into Executive Session to discuss personnel matters.

By: Kelly Swinks Seconded by: Frank Furman

There was no notable discussion on the motion.

Motion to leave executive session

By: Katherine Moore Seconded by: Jesse Lincoln

There was no notable discussion on the motion.

Personnel Committee Update

Update from Kelly Swinks, Chair of Personnel Committee.

  • Discuss Principal's Performance Based Bonus for 2017-2018 school year

Approve Principal's bonus structure as discussed in Executive Session.

By: Frank Furman Seconded by: Jesse Lincoln

There was no notable discussion on the motion.

The Meeting was Adjourned

The meeting adjourned at approximately 8:52 pm

Motion to adjourn

By: Jesse Lincoln Seconded by: Andy Huff

There was no notable discussion on the motion.