The Museum School

Governing Board

Regular Meeting - Tuesday October 16th, 2018 @7:00 PM

Meeting Minutes

Attendance Summary

Name Status Arrival Time Departure Time
Clay Jones present On Time At Adjournment
Jesse Lincoln present On Time At Adjournment
Andy Huff present On Time At Adjournment
Josh Horne present 5 Minutes Late At Adjournment
Leah Dobbs present On Time At Adjournment
Rick Clark not present
Katie Cota present On Time At Adjournment
Katherine Kelbaugh present On Time At Adjournment
Katherine Moore present On Time At Adjournment
Alan Locke present 10 Minutes Late At Adjournment
Andrea Jones present On Time At Adjournment
Danielle Royden not present
Ingrid Irby present On Time At Adjournment
Kelly Swinks present On Time At Adjournment
Frank Furman not present

Welcome and Call to Order

The Meeting will be called to order by the Chair.


Mission: The mission of The Museum School of Avondale Estates is to inspire students, teachers and the community to collaborate to develop strong critical thinking, interpersonal and academic skills in our students, which will prepare them for real-world success.

 

Core Values: Responsibility, Respect, Cooperation, Sustainability, Creativity, Kindness

Public Comment

Our Public Comment period is for members of the public to address the board. Each member of the public may sign up to comment at the meeting, and will be allotted three minutes. The board will listen, but may not directly respond to any comments. Please do not use specific student, teacher or administrator names in your comments as our meetings are open to the public and public record. As such, if your comment is about a private matter, please contact the board via email, or speak to the board chair privately.

Approval of Agenda

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Motion made to accept the agenda as posted.

By: Katherine Moore Seconded by: Jesse Lincoln

There was no notable discussion on the motion.

Approval of Minutes from September 25, 2018

Motion made to accept the minutes of the last meeting (Sept. 25, 2018) as posted.

By: Jesse Lincoln Seconded by: Andy Huff

There was no notable discussion on the motion.

Development Committee Update

Update from Leah Dobbs, Chair of Development Committee

Updates on development including grants and Grandparents Day

Update from foundation provided by Sid

Auction committee update including reminder for Board to purchase tickets; 100 auction items available

Brief discussion over options between auction night being hosted formally by the foundation vs the school




Finance Committee Update

Review of the Audited Financial Statements provided by Grant Gooding including a statement that there were no findings and no control issues identified.




Review of monthly financials from Katie Cota, Treasurer.

Motion made to approve the audit as presented this evening.

By: Katie Cota Seconded by: Kelly Swinks

There was no notable discussion on the motion.

Facilities Committee Update

Update on Media Center from Alan Locke, Chair of Facilities Committee


Discussed plans to relocate gas line and transformer as part of the media center construction. Transformer is desired to be moved the Friday before Thanksgiving break to optimize lack of non-construction activity on site.

Personnel Committee Update

Update from Kelly Swinks, Chair of Personnel Committee.

  • Discuss Personnel Committee's pay raise recommendations
  • Discuss expanded bonus plan for staff

Motion to approve 2.5% staff salary increase retroactive to July 1, 2018.

By: Kelly Swinks Seconded by: Katie Cota

There was no notable discussion on the motion.

Governance Committee Update

Update from Jesse Lincoln, Governance Committee Chair.


Fall board retreat being planned; necessary to meet state requirements. Doodle poll of potential Sunday mornings will be sent shortly.


First board interest open house on October 23, 2018.


School Leader Report

Report from Katherine Kelbaugh, Principal.


Review of high school options fair including format change from previous years.Planned for November 29, 2018.


Student/family recruitment committee update on outreach and awareness efforts.


Reminder of upcoming events.


Reviewed content of charter school annual report.



Motion to approve the draft of the annual charter school report as presented.

By: Jesse Lincoln Seconded by: Andy Huff

There was no notable discussion on the motion.

Board Chair Update

Update on the amendment to the charter, as discussed at the previous meeting to address the weighted lottery. A conference call was held with DeKalb County Schools regarding proposed amendment language. Currently awaiting feedback from our DeKalb charter contact, pending his further review.

Motion made to support the charter amendment language as presented, should it be determined that a charter amendment is needed.

By: Jesse Lincoln Seconded by: Andy Huff

There was no notable discussion on the motion.

The Meeting was Adjourned

The meeting adjourned at approximately 8:57 pm

Motion to adjourn

By: Kelly Swinks Seconded by: Jesse Lincoln

There was no notable discussion on the motion.