The Museum School

Governing Board

Regular Meeting - Tuesday September 25th, 2018 @7:00 PM

Meeting Minutes

Attendance Summary

Name Status Arrival Time Departure Time
Clay Jones present On Time At Adjournment
Jesse Lincoln present On Time At Adjournment
Andy Huff present 30 Minutes Late At Adjournment
Josh Horne present On Time At Adjournment
Leah Dobbs present On Time At Adjournment
Rick Clark not present
Katie Cota present On Time At Adjournment
Katherine Kelbaugh present On Time At Adjournment
Katherine Moore present On Time At Adjournment
Alan Locke present On Time At Adjournment
Andrea Jones present On Time At Adjournment
Danielle Royden present On Time At Adjournment
Ingrid Irby present On Time At Adjournment
Kelly Swinks present On Time At Adjournment
Frank Furman present On Time At Adjournment

Welcome and Call to Order

The Meeting will be called to order by the Chair.


Mission: The mission of The Museum School of Avondale Estates is to inspire students, teachers and the community to collaborate to develop strong critical thinking, interpersonal and academic skills in our students, which will prepare them for real-world success.

 

Core Values: Responsibility, Respect, Cooperation, Sustainability, Creativity, Kindness

Approval of Agenda

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Motion to approve the agenda as posted.

By: Kelly Swinks Seconded by: Katie Cota

There was no notable discussion on the motion.

Approval of Minutes from Aug 21, 2018

Motion to approve minutes of August 21, 2018 as posted.

By: Jesse Lincoln Seconded by: Danielle Royden

There was no notable discussion on the motion.

Public Comment

Our Public Comment period is for members of the public to address the board. Each member of the public may sign up to comment at the meeting, and will be allotted three minutes. The board will listen, but may not directly respond to any comments. Please do not use specific student, teacher or administrator names in your comments as our meetings are open to the public and public record. As such, if your comment is about a private matter, please contact the board via email, or speak to the board chair privately.

Development Committee Update

Update from Leah Dobbs, Chair of Development Committee

Update from the Foundation


We have submitted 2 grants in the last month and are working on others.


Upcoming events for the foundation is the Curator's circle party at Leon's on Tuesday Oct. 2. This event starts at 6:30.


Grandparents Day is Friday Oct. 19th and is an all day event.



Facilities Committee Update

Update on Media Center from Alan Locke, Chair of Facilities Committee


Soon to be under contract with Headley; final contract is $4,000 less than original bid; two new line items in final budget: materials testing and special inspection services, a third party engineer, is required per specifications and transformer has to be relocated


Alan requested approval from the Board to release up to $25,000 to pay for the required materials test and special inspection services and up to $7,500 for relocation and re-connection for the school transformer.

Motion to release up to $25,000 to pay for the required materials testing and special inspection services and up to $7,500 for relocation and re-connection for the school transformer, both associated with the new media center construction.

By: Katherine Moore Seconded by: Jesse Lincoln

There was no notable discussion on the motion.

Motion to approve the total media center construction budget of $1,925.880 dated September 25, 2018, as presented.

By: Jesse Lincoln Seconded by: Danielle Royden

There was no notable discussion on the motion.

Finance Committee Update

Review of monthly financials from Katie Cota, Treasurer.


Audit is progressing and will be finalized and circulated prior to the next Board meeting for approval at that meeting.


Governance and Finance Committees will coordinate regarding details of State posting requirements on school financial documents and information.

Governance Committee Update

Review of CharterBoards use policy from Jesse Lincoln, Governance Committee Chair.


Follow guidelines distributed; keep committee rosters current; take minutes during committee meetings; publish immediately as committee meetings end; committee chairs do not have to take the minutes but needs to be designated and given appropriate Charterboards permissions (publish as approved, a variation from the Governing Board minutes which are published as unapproved and then reviewed/approved at the following meeting).



Personnel Committee Update

Update from Kelly Swinks, Chair of Personnel Committee.


Review of Leader Keys and Teacher Keys evaluation measures.


School Leader Report

Report from Katherine Kelbaugh, Principal.


Community-focused communications are being created to explain and update school neighbors on parking and construction activity. Distribution of the material is still being determined.


Facilities grant application was technically approved but our projects were not high enough on the priority evaluation to likely receive funding.


AdvancEd/SACS accreditation discussed (5 year). Board members will be involved in the evaluation interview and presentation of evaluation findings. Accreditation not required but critical achievement for TMS standing and reputation.







Board Chair Update

Monitoring DeKalb redistricting conversations as the timing of any redistricting changes could impact TMS applications and lottery, specifically preference areas. Principal Kelbaugh is attending meetings to learn more.


Reminder of new board member financial training on September 26.


Potential charter amendment related to our weighted lottery discussed.


Motion to pursue discussions with DeKalb County Schools towards a potential amendment to our charter, allowing a maximum lottery weight of 5.

By: Katherine Moore Seconded by: Jesse Lincoln

There was no notable discussion on the motion.

The Meeting was Adjourned

The meeting adjourned at approximately 9:18 pm

Motion to adjourn

By: Jesse Lincoln Seconded by: Danielle Royden

There was no notable discussion on the motion.