The Museum School

Governing Board

Regular Meeting - Tuesday August 21st, 2018 @7:00 PM

Meeting Minutes

Attendance Summary

Name Status Arrival Time Departure Time
Clay Jones present On Time At Adjournment
Jesse Lincoln present On Time At Adjournment
Andy Huff present On Time At Adjournment
Josh Horne present On Time At Adjournment
Leah Dobbs present On Time At Adjournment
Rick Clark not present
Katie Cota not present
Katherine Kelbaugh present On Time At Adjournment
Katherine Moore present On Time At Adjournment
Alan Locke present On Time At Adjournment
Andrea Jones not present
Danielle Royden present On Time At Adjournment
Ingrid Irby present On Time At Adjournment
Kelly Swinks present On Time At Adjournment
Frank Furman present On Time At Adjournment

Welcome and Call to Order

The Meeting will be called to order by the Chair.


Mission: The mission of The Museum School of Avondale Estates is to inspire students, teachers and the community to collaborate to develop strong critical thinking, interpersonal and academic skills in our students, which will prepare them for real-world success.

 

Core Values: Responsibility, Respect, Cooperation, Sustainability, Creativity, Kindness

Approval of Agenda

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Approve the agenda as submitted

By: Andy Huff Seconded by: Jesse Lincoln

There was no notable discussion on the motion.

Public Comment

Our Public Comment period is for members of the public to address the board. Each member of the public may sign up to comment at the meeting, and will be allotted three minutes. The board will listen, but may not directly respond to any comments. Please do not use specific student, teacher or administrator names in your comments as our meetings are open to the public and public record. As such, if your comment is about a private matter, please contact the board via email, or speak to the board chair privately.

Development Committee Update

Update from Leah Dobbs, Chair of Development Committee


Foundation board transition

Upcoming grants

Facilities Committee Update

Update from Alan Locke, Chair of Facilities Committee

extend a contract to Headley Construction for the Media Center with a not to exceed budget of $1.49M and in accordance with Headley's submitted proposal

By: Andy Huff Seconded by: Jesse Lincoln

There was no notable discussion on the motion.

Finance Committee Update

Update from Danielle Royden (Katie Cota, Treasurer, not present)


Review of monthly financials


2017-2018 year end financial Review


Audit Update


Media Center Funding Update

Remove Andy Huff as a signatory for the all the school bank accounts and replace with Clay Jones.

By: Danielle Royden Seconded by: Frank Furman

There was no notable discussion on the motion.

Governance Committee Update

Update from Jesse Lincoln, Governance Committee Chair.


--Fall Recruiting proposed plan/schedule: poster/display about Board opportunities and recruiting at first Exhibit Night; tentative open houses planned for October 23 and November 1. November 26 will be deadline for applications and the Governance Committee will review applications at their November 29 meeting, with the intent of presenting recommended applicants to the Governing Board at its December meeting.

--CharterBoards procedures being developed for Governing Board meetings as well as committee meetings.


Personnel Committee Update

Update from Kelly Swinks, Chair of Personnel Committee.


  • Committee calendar approved
  • Principal's contract approved
  • Discussion on mid-year salary increases to match DCSD and bonus plans

enter into Executive Session regarding compensation of a school employee

By: Jesse Lincoln Seconded by: Danielle Royden

Note that motion passed unanimously

move to leave executive session

By: Andy Huff Seconded by: Frank Furman

Motion passed unanimously

Approve Principal Kelbaugh's contract as discussed in executive session.

By: Jesse Lincoln Seconded by: Kelly Swinks

There was no notable discussion on the motion.

School Leader Report

Report from Katherine Kelbaugh, Principal.

Board Chair Update

November 9 is Auction Night--items need to be procured; consider ways to assist


Avondale Elementary raising funds to construct new playground; consider opportunities to help them meet their goal.


The Meeting was Adjourned

The meeting adjourned at approximately 9:05 pm

Motion to adjourn

By: Danielle Royden Seconded by: Ingrid Irby

There was no notable discussion on the motion.