The Museum School

Governing Board

Regular Meeting - Tuesday July 17th, 2018 @7:00 PM

Meeting Minutes

Attendance Summary

Name Status Arrival Time Departure Time
Leah Dobbs present On Time At Adjournment
Katherine Kelbaugh present On Time At Adjournment
Rick Clark not present
Alan Locke not present
Andrea Jones present On Time At Adjournment
Josh Horne present On Time At Adjournment
Danielle Royden present On Time At Adjournment
Ingrid Irby present On Time At Adjournment
Kelly Swinks present On Time At Adjournment
Frank Furman not present
Clay Jones present On Time At Adjournment
Katherine Moore not present
Jesse Lincoln present On Time At Adjournment
Katie Cota present On Time At Adjournment
Andy Huff present On Time At Adjournment

Welcome and Call to Order

The Meeting will be called to order by the Chair.

Mission: The mission of The Museum School of Avondale Estates is to inspire students, teachers and the community to collaborate to develop strong critical thinking, interpersonal and academic skills in our students, which will prepare them for real-world success.


Core Values: Responsibility, Respect, Cooperation, Sustainability, Creativity, Kindness

Approval of Agenda

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Approve the agenda as submitted

By: Jesse Lincoln Seconded by: Andy Huff

There was no notable discussion on the motion.

Public Comment

Our Public Comment period is for members of the public to address the board. Each member of the public may sign up to comment at the meeting, and will be allotted three minutes. The board will listen, but may not directly respond to any comments. Please do not use specific student, teacher or administrator names in your comments as our meetings are open to the public and public record. As such, if your comment is about a private matter, please contact the board via email, or speak to the board chair privately.

Approval of Minutes from Jun 19, 2018

Approve the minutes as submitted

By: Andrea Jones Seconded by: Jesse Lincoln

Amendments to modify minutes re: Ingrid as member of Facilities, not finance committee

Facilities Committee Update

Update from Ingrid Irby on behalf of Facilities Committee

RFP is up on the website

Pre-bid meeting was attended by 3 contractors last Wednesday: Hedley, Blue River Group, Core Cowerd

We are looking at possible rebates from Georgia Power.

There will be a meeting surrounding the opening of the contractor bids on 8/7.

Security Council update- Ms. Galicia recommends we submit a security update at the next staff gathering. We could use some extra help on this council.

Development Committee Update

Update from Leah Dobbs, Chair of Development Committee

Georgia Pacific grant is about to be applied for.

Finance Committee Update

Update from Katie Cota, Treasurer.

We will not cover the month end financials as we are close to the year end close.

Katie shows a list of all the items needed for the audit.

She will circulate last year's audit for board review on what to include on this year's MD&A section.

RAMP project - Katie goes over the projected funding numbers for next year using the RAMP formula

Katherine K. explains the differences on how we are funded from the previous system.

Katie goes over some rough calculations on our projected funding based on our expected enrollment.

Other projects Finance Committee will be working on-

  • Procurement Policies - hope to have to Governance Committee after Finance Committee next meeting
  • Finance Committee calendar coming!

Governance Committee Update

Update from Jesse Lincoln, Governance Committee Chair.

--Board Member Agreements (attached)

Jesse distributes a copy of the board member agreements for review and signature. Clay will sign on the bottom line as chair for everyone.

--Vote on revised Bylaws as discussed in June 2018 meeting

Jesse displays the bylaws as discussed in the June meeting.

Approve and adopt revised Bylaws with change to typo, and direct the secretary to seal them, effective 7/17.

By: Jesse Lincoln Seconded by: Katie Cota

There was no notable discussion on the motion.

School Leader Report

Report from Katherine Kelbaugh, Principal.

KK goes over the Milestones data from the most recent assessment. At the time of the meeting we did not have the State or Dekalb County's scores to compare against. However, she did compare this year's and last year's scores for the school.

We should get sub group data this fall, around October.

KK goes over MAP data. We have asked NWEA how other Georgia scores performed, as our over all scores were much lower this year. They are starting to look at the sub group data and other metrics to see what happened.

We received two resignations when summer started, but overall are looking pretty good with personnel. KK goes over the new incoming teachers for this coming year.

We also have a new nurse.

We have also extended an offer for a part time operations manager

Personnel Committee Update

Update from Kelly Swinks, Chair of Personnel Committee.

Committee met last week, staffing changes were discussed, along with calendar changes for the upcoming year. Committee also reviewed and accepted her signed contract renewal.

Board Chair Update

* Charter Boards tutorial - Andy Huff

* 2018-2019 Agenda - Clay Jones

@Katherine Moore / @Josh Horne - edit the last month's minutes and approve with those changes.

Clay shares a list of things he wishes to accomplish this year:

  • Keep some of the "big things" in mind, e.g., strategic goals
  • Prioritize diversity
  • Re-look at the formula for the lottery weight, and possibly adjust w/in our current charter goal
  • Construction of the Media Center.
  • Development
  • Relationship w/ DCBOA and the Charter Office.
  • A regular review of our strategic plan
  • Promote the model of TMS.

The Meeting was Adjourned

The meeting adjourned at approximately 9:12 pm

Motion to adjourn

By: Jesse Lincoln Seconded by: Katie Cota

There was no notable discussion on the motion.

The Meeting was Adjourned

The meeting adjourned at approximately 9:12 pm

Motion to adjourn

By: Jesse Lincoln Seconded by: Katie Cota

There was no notable discussion on the motion.