The Museum School

Governing Board

Regular Meeting - Tuesday February 21st, 2023 @7:00 PM

Meeting Minutes

Attendance Summary

Name Status Arrival Time Departure Time
Mike Stewart present ex-officio On Time At Adjournment
Christina Cassidy present member On Time At Adjournment
Kelly Swinks present member On Time At Adjournment
Janaun Ivy present chair On Time At Adjournment
Richard Piercy present member On Time At Adjournment
Jade Yang present member On Time At Adjournment
Andrew Tashiro present Treasurer On Time At Adjournment
Katherine Moore present member On Time At Adjournment
Sterling Johnson not present member
Zach Robison present member On Time At Adjournment
Tamara Richards not present member
Katherine Kelbaugh present ex-officio On Time At Adjournment
Robin Reese present vice-chair On Time At Adjournment
Monique Dukes present member On Time At Adjournment
Cameron Lewis present member On Time At Adjournment
Monique Dukes not present member
Sara Dewitt not present secretary
Dan Waltzer not present member
Hope Black not present ex-officio
Ashley Rowland not present member
Trisha Cuda not present member
Jamie Carroll not present member

Welcome and Call to Order

The Meeting will be called to order by the Board Chair Dr. Kelly Swinks at 7:08pm.

Mission: The mission of The Museum School of Avondale Estates is to inspire students, teachers and the community to collaborate to develop strong critical thinking, interpersonal and academic skills in our students, which will prepare them for real-world success.

Core Values: Responsibility, Respect, Cooperation, Sustainability, Creativity, Kindness

Public Comment

Our Public Comment period is for members of the public to address the board. The board will listen, but may not directly respond to any comments. Please do not use specific student, teacher or administrator names in your comments as our meetings are open to the public and public record. As such, if your comment is about a private matter, please contact the board via email, or speak to the board chair privately. Email Executive Director, Dr. Katherine Kelbaugh at Katherine.kelbaugh@themuseumschool.org for Zoom access to the meeting.

Public comment (no longer than one page) should be submitted via email to Katherine.kelbaugh@themuseumschool.org. Your comments must be received by 10:00 am on the day of the meeting. Only those emails received during the allotted time will be read aloud and broadcast. Emails received outside of the allotted time will be included in the Public Comments record for the next meeting.

No public comments were made.

Approval of Agenda

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Motion: Approve the agenda for the February 21st, 2023 regular meeting as submitted.

By: Cameron Lewis Seconded by: Andrew Tashiro

There was no notable discussion on the motion.

Approval of Previous Meeting Minutes

Approve the previous meeting minutes.

Approve the previous meeting minutes from the January 17th, 2023 regular meeting as submitted.

By: Cameron Lewis Seconded by: Andrew Tashiro

There was no notable discussion on the motion.

Principal's Report

Principal Mike Stewart provided a report.

  • Demographic info and updates.
  • Hiring - 91% of staff returning next year - in-line with previous years.
  • Teacher and Staff Training.
  • New classroom desks and chairs and old furniture inventory. $4,000 to replace 20 desks and chairs. Will not go over planned materials budget.
  • Transition planning - very involved - THANK YOU Principal Stewart!

Executive Director's Report

Executive Director Dr. Katherine Kelbaugh provided a report.

  • Foundation Funding Request - recommendation that TMS Foundation fund cost of new roof repair/renovation - in-line with large capital expenses for TMS.
  • Agreement that TMS Board formally approves the Foundation cover roof expense.
  • Strategic Planning - please review all edits submitted by March 1st.
  • Need TMS Board Members headshots for website. Please coordinate with Dr. Kelbaugh.
  • Weighted Lottery discussion - economically disadvantaged applicant preference.
  • Principal recruitment timeline - 38 resumes received. 21 current TMS staff participated in resume review.
  • National Association of Museum Schools Conference - cost donated by GA Power.

Set weighted lottery preference for ED applicant population as weight of 5.

By: Zach Robison Seconded by: Katherine Moore

There was no notable discussion on the motion.

Finance Committee Update

Treasurer and Finance Committee Chair Andrew Tashiro provided a report.

  • Monthly financials were reviewed, including cash balance and P&L.

Facilities Committee Update

Facilities Committee Chair Jade Yang provided a report.

  • PA Alert system tested and installed.
  • Thanks to Principal Stewart who led training for everyone on the new unified PA system.
  • ADA Path – concrete path to the court under evaluation, fencing improvements to the sports court.
  • Need a proper survey to code an ADA path, overall ADA needs/assessment survey underway for future work and growth of campus.
  • Bike rack improvements – pouring local footing for surface to mount bike racks.

Governance Committee Update

Secretary and Governance Committee Member Zach Robison provided a report.

  • Thank you again for attending the Winter Retreat - reminder to complete strategic planning / committee 'homework' assignments as soon as possible.
  • Beginning to look at Spring Retreat dates, April or June to coincide with fiscal year end June 30th.

Diversity Committee Update

Diversity Committee Chair Christina Cassidy provided a report.

  • Committee met with Principal Stewart, celebrated the great work done.
  • A lot to be celebrated, subgroup MAP data reviewed – narrowing of the gap, challenges and improvements with math scores. 

Board Chair Update

Board Chair Dr. Kelly Swinks made remarks.

  • Forming a personnel task force to help review the Exec Director’s 360 evaluation. Job Description has changed over the years. Some things don’t apply as they did initially, previous personnel committee members will contribute to this task force.
  • Plan to have a few meetings in March, virtually re-evaluate and change the evaluation, submit in April, Board will review results in May. Evaluating the ED over the time period of the school year (August to May) will be one of the shifts in design of the updated evaluation.
  • Additional taskforce – Facilities taskforce will convene and dive into future growth and strategic facilities questions and concerns we’ve raised. More updates in the future. 

Move into executive session to discuss a legal and personnel matter.

By: Andrew Tashiro Seconded by: Cameron Lewis

There was no notable discussion on the motion.

Move out of executive session.

By: Zach Robison Seconded by: Christina Cassidy

There was no notable discussion on the motion.

Proceed as discussed pertaining to legal matters brought forth in Executive Session.

By: Christina Cassidy Seconded by: Katherine Moore

There was no notable discussion on the motion.

The Meeting was Adjourned

The meeting adjourned at approximately 9:30 pm

Motion to adjourn.

By: Cameron Lewis Seconded by: Robin Reese

There was no notable discussion on the motion.