The Museum School

Governing Board

Special Called Meeting - Tuesday October 22nd, 2019 @7:00 PM

Meeting Minutes

Attendance Summary

Name Status Arrival Time Departure Time
Clay Jones present chair On Time At Adjournment
Jesse Lincoln present vice-chair On Time At Adjournment
Andy Huff not present member
Leah Dobbs not present member
Katie Cota present Treasurer On Time At Adjournment
Katherine Kelbaugh present member On Time At Adjournment
Katherine Moore present secretary On Time At Adjournment
Alan Locke not present member
Andrea Jones present member On Time At Adjournment
Danielle Royden present member On Time At Adjournment
Ingrid Irby present member On Time At Adjournment
Kelly Swinks present member On Time At Adjournment
Frank Furman not present member
Tamara Richards not present member
Richard Piercy present member On Time At Adjournment
Janaun Ivy not present member
Mike Stewart not present ex-officio
Christina Cassidy not present member

Welcome and Call to Order

The Meeting will be called to order by the Chair.

Mission: The mission of The Museum School of Avondale Estates is to inspire students, teachers and the community to collaborate to develop strong critical thinking, interpersonal and academic skills in our students, which will prepare them for real-world success.


Core Values: Responsibility, Respect, Cooperation, Sustainability, Creativity, Kindness

Public Comment

Our Public Comment period is for members of the public to address the board. Each member of the public may sign up to comment at the meeting, and will be allotted three minutes. The board will listen, but may not directly respond to any comments. Please do not use specific student, teacher or administrator names in your comments as our meetings are open to the public and public record. As such, if your comment is about a private matter, please contact the board via email, or speak to the board chair privately.

There were no public comments made.

Approval of Agenda

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Approve the agenda as submitted

By: Danielle Royden Seconded by: Jesse Lincoln

There was no notable discussion on the motion.

Governance Committee

Presentation of bylaw updates by Chair, Jesse Lincoln

Jesse Lincoln noted two changes that had been made.

The bylaws grant the Board the authority to create committees but are not necessarily clear on dissolution of committees. As there has been some discussion over the need to dissolve the Personnel Committee, Governance believed it important to clarify the bylaws before proceeding with action. Mr. Lincoln did note, however, that the Personnel Committee is not identified in the bylaws as a required committee and that non-mandatory committees can be dissolved by simple majority vote. For purposes of clarity, though, the bylaws have been updated to document Board authority to both create and dissolve both mandatory and non-mandatory committees.

The size of the Board has been discussed periodically over the past year. Currently, the bylaws allow the Board of Directors to be comprised of 11-17 members. A survey of other local charter schools found their boards to be comprised of 7-11 members, with an average of 9 members. The Governance Committee recommends changing the bylaws to reduce the lower bracket of allowable membership to 7, simply to give the Board flexibility to downsize over time. This membership composition bracket can be revisited over time if this additional flexibility is not needed.

Motion to approve the bylaws circulated by email circulated on October 17, 2019.

By: Jesse Lincoln Seconded by: Kelly Swinks

There was no notable discussion on the motion.

The Meeting was Adjourned

The meeting adjourned at approximately 7:15 pm

Motion to adjourn

By: Jesse Lincoln Seconded by: Clay Jones

There was no notable discussion on the motion.

Finance Committee Update

Finance Committee Chair, Katie Cota, presented the final FY2019 school finance audit. Katie Cota noted that the final audit had been emailed for Board review on October 18, 2019, prior to the Special Called meeting.

The Finance Committee met earlier on October 22, 2019, and approved the final version of the audited financial records.    Ms. Cota stated that one change was made to the draft financial audit presented during the meeting on October 15,2019, creating a newer, final financial audit document. The one change was in the disclosure Note D section - updating the cash balance over the FDIC limit using the actual cash balance from bank statements.   

Motion to approve the final FY2019 audit dated October 18, 2019

By: Katie Cota Seconded by: Jesse Lincoln

There was no notable discussion on the motion.