The Main Street Academy

Finance Committee

Regular Meeting - Tuesday October 20th, 2020 @6:00 PM

Meeting Minutes

Attendance Summary

Name Status Arrival Time Departure Time
Cheryl Parker present member On Time At Adjournment
Kimnese Abdul-Salaam present member On Time At Adjournment
Bridgett Bell present chair On Time At Adjournment
Willie G. Davis, Jr. present member On Time At Adjournment
Virginia Smith present member On Time At Adjournment
Mitch Foster II present member On Time At Adjournment

Public Meeting Details

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Approval of Agenda

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Approve the agenda as presented.

By: Bridgett Bell Seconded by: Mitch Foster II

There was no notable discussion on the motion.

Approval of Minutes

The Finance Committee met on Tuesday September 22nd, 2020 @6:00 PM for what was scheduled to be a 1 hours and 46 minutes long meeting. Present: Cheryl Parker, Kimnese Abdul-Salaam, Bridgett Bell, Willie G. Davis, Jr., Virginia Smith, Mitch Foster II Not Present: none The members considered the following items: 1. Public Meeting Details 2. Welcome and Call to Order 3. Approval of Agenda 4. Approval of Minutes from Aug 18, 2020 5. PTO Financials 6. Financial Review 7. Facility Improvements 8. Fundraiser, Sponsorship, & Grant Updates 9. Other 10. Future Business The committee considered 7 motions, of which 6 passed, and 0 failed: 1. Approve the agenda as submitted (passed) 2. Amend the agenda to include a discussion and approval of an upgrade to the HVAC controller system. (passed) 3. Approve the minutes as submitted (passed) 4. Approve a one time stipend for pandemic support related to back to school not to exceed $5,143. (passed) 5. Approve the proposal from Comfort Systems to upgrade water heater system not to exceed $45,000. (passed) 6. Approve the proposal to upgrade the phone system. (tabled) 7. Approve the proposal to upgrade the HVAC controller system not to exceed $45,000 (passed) The meeting adjourned at 7:19PM

Approve the minutes as presented.

By: Bridgett Bell Seconded by: Willie G. Davis, Jr.

There was no notable discussion on the motion.

PTO Financials


Financial Review

  1. FY21 YTD - Candy
  2. PPE Loan application update - Candy
  3. IT/Maintenance Personnel – one FT additional staff member
  4. FY21 Amended Budget – voting item



Approve the FY21 budget amendments to include an additional IT staff position on a temporary to permanent basis not to exceed $50,000 per year.

By: Bridgett Bell Seconded by: Mitch Foster II

Principal Parker opposes.

Fundraiser, Sponsorship, & Grant Updates

  1. TMSA’s 10th Anniversary will launch 10/10/2020 for donations $10, $100, $1,000, etc. in honor of celebrations


Other

Strategic plan update

  • Capital projects

November committee meeting

Facility Improvements

  1. Basement renovation update
  2. Marquee update
  3. FY21 Facilities Grant – use of grant funds (suggestions):
  4. LED lights in all hallways
  5. Library renovation – convert outer wall to glass wall along hallway
  6. Purchase activity van for school trips
  7. Renovate courtyard
  8. Interactive boards (Tabled pending additional quotes)
  9. New Phone line upgrade to VOIP (Tabled)
  10. Air Quality Improvement (Tabled)
  11. HVAC upgrade and filter changes (monthly for PODs based on Fulton County approval)
  12. UV lights (Tabled)
  13. Upgrade/replace gym ceiling fans
  14. Replacement of four fans cost $6,215 or
  15. Replacement of six fans cost $8,690
  16. Employee Handbook update – Update background check requirements based on state of GA DOE (see attachment)
  17. Proposing: Background checks are completed upon hire for everyone – ADD and upon certificate renew for those applicable and every 5 years for those non-certificate employees
  18. All employees are required to report any arrests, charges, etc.
  19. Another charter school does annual background checks. If we chose this option, it would be an estimated $5,500.


To approve the upgrade of school lighting to LED with the use of the FY21 facilities grant funds.

By: Bridgett Bell Seconded by: Willie G. Davis, Jr.

There was no notable discussion on the motion.

To approve replacement of 6 gym fans not to exceed $9,000.

By: Bridgett Bell Seconded by: Mitch Foster II

There was no notable discussion on the motion.

Future Business

  1. Interactive boards
  2. New Phone line upgrade to VIOP


The Meeting was Adjourned

The meeting adjourned at approximately 8:07 pm

Motion to adjourn

There was no notable discussion on the motion.

Welcome and Call to Order

The meeting was called to order at 6:06PM.