The Main Street Academy

Governing Board

Regular Meeting - Tuesday February 26th, 2019 @7:00 PM

Meeting Agenda

Welcome and Call to Order 1 minutes

Once a quorum is established, the meeting will be called to the order.

Approval of Agenda 5 minutes

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Actions:

  1. Approve Agenda as presented.

Approval of Minutes 15 minutes

Approval of February 5, 2019 Board meeting minutes.




Actions:

  1. Approve the minutes of the February 5, 2019 Board meeting.

Attachments

Public Comment 10 minutes

Our Public Comment period is for members of the public to address the board. Each member of the public may sign up to comment at the meeting, and will be allotted two minutes. The board will listen, but may not directly respond to any comments. Our meetings are open to the public and public record. As such, if your comment is about a private matter, please contact the board via email, or speak to the board chair privately.

Faculty Report 10 minutes

This report comes from the staff elected faculty member to the board.


February Faculty Report


Athletics Corner

  • Lights update in the gym? - If we do NOT get fixed the referee said we wouldn’t be able to have home games
  • Approve floors being done twice of year because flow of traffic?


Leader In Me Corner

“Leadership Day” at Lighthouse School - Oakwood Elementary


Media

Book Fair March 1st -8th


Technology Department

Can local companies donate computers?


Silent Auction

Over $19,000 - Where will funds be used?


Dance Team

Dance team appeared in two scenes at the performance of the Whiz at Tri-Cities High School - they were asked to appear again the next play


Custodial Staff

New Company?


Upcoming Events

  • Read Across TMSA - March 1st - Come out and read to the students
  • Science Olympiad - March 2nd - Elementary and Middle
  • Career Day - March 31
  • Art Show - April 30th 4:00-7:00 pm
  • We only have 19 Instructional Days before the GA Milestones

PTO Report 10 minutes

Report given by the PTO President

Principal Report 15 minutes

The school leader reports on the status of the school.


The enrollment lottery was held on February 26, at 10 am.


Total Number of Applications: 383

  • Kindergarten: 126
  • 1st Grade: 23
  • 2nd Grade: 31
  • 3rd Grade: 28
  • 4th Grade: 38
  • 5th Grade: 33
  • 6th Grade: 72
  • 7th Grade: 19
  • 8th Grade: 13


Andrea Cooper-Gatewood, FCS Charter Schools Coordinator, is willing to offer a charter renewal orientation on March 26 at 6 pm, prior to the Gov. Board meeting.



Finance Committee Report 15 minutes

This report is submitted by the Treasurer.


PTO Financials: Not presented


Financial Review:

YTD Financials (July 1, 2018-January 31, 2018) were presented and discussed by Candy Yu of Avolon Accounting.


Enrollment Updates

  • Re-enrollment ended 2/18/19 at 11:5pm.
  • The committee discussed the current student/teacher ratio.

Regions and Wells Fargo updates

  • The rates presented at the January Finance Committee meeting will not change.
  • Recommendation to split funds between both banks.
  • Recommendation to move funds after June 30, 2019 except the Money Market accounts.
  • Wells Fargo has the most competitive P-card rates.


Capital Projects and Facility Grant updates:

  • Staff received training for upgraded Raptor Technology Visitor Management and Emergency Management Systems.
  • Conceptual plan for safety vestibule and double entry system of main school entrance to secure and control access is being developed for approval.
  • Vendor selected to upgrade/install security cameras, hardware, and software and integrate with College Park Police surveillance system.
  • Finalizing start date to replace restroom stalls.
  • Soliciting quotes basement upgrade and renovation.
  • Gym lightning upgrade – (Voting item) The finance committee approved a request to upgrade the gym lighting to LED at a cost of $8495.


Other Items Discussed:

  • Communication Manager - discussion tabled pending correct job title, job description, start date, estimated starting salary, chain of command.
  • External Grant Writer - discussion tabled pending a conference call with the grant writer, finance chair, and board president.
  • 2019 Annual State of Georgia Corporation Registration was completed.


Added item for discussion: Request for facility rental.

Actions:

  1. Approve the request to upgrade the gym lights to LED not to exceed $9,000.

Academic & School Performance Committee Report 10 minutes

This report is submitted by the ASPC Chair.



Actions:

  1. The Academic & School Performance Committee recommends the Gov. Board approve the Harvard calendar option based on the survey results.

Attachments

Governance Committee Report 15 minutes

This report is submitted by the Governance Committee Chair.


No meeting held in February

Update on recruitment

Communications Report 15 minutes

This report is submitted by the communications chair.


Attachments

President’s Report 15 minutes

This report is made by the governing board President.

  • Letter of Intent to petition for renewal was sent to GA DOE and FCS. Both entities have acknowledged receipt. Any updated information that is received related to timeline, process, format, etc. will be shared with the Board
  • Contacted Thomas Van Soelen to follow-up on a scope of services, timeline and budget based on current renewal process. A proposal should be received the week of 2/25
  • 6th TMSA Silent Auction was held on 2/23. Should net approx. $17k to go towards innovative and creative school programming
  • Updates from VP about takeaways from attending the annual GCSA Georgia Charter Schools Conference in Savannah



Future Business 15 minutes

This is to add new business to next month’s agenda.