The Main Street Academy

Governing Board

Regular Meeting - Tuesday June 26th, 2018 @7:00 PM

Meeting Minutes

Attendance Summary

Name Status Arrival Time Departure Time
Dr. DeAndre S. Pickett present ex-officio On Time At Adjournment
Fred Parham present On Time At Adjournment
Tony Morrison present On Time At Adjournment
Rebecca Dearolph present member On Time At Adjournment
Tha Vin present member On Time At Adjournment
Britton Bateman present vice-chair On Time At Adjournment
Jennifer Fine present chair On Time At Adjournment
Erin Rodgers not present member
Dr. Kelly Johnson not present member
Dr. Laurie Jackson-Lee present On Time At Adjournment
Bianca Motley Broom not present
Cheryl Parker not present ex-officio
Virginia Smith present On Time At Adjournment
Dr. Olamide Moore not present ex-officio
Laura Calloway not present
Farrah Brown present secretary On Time At Adjournment
Chandra Graves not present ex-officio
Bridgett Bell not present member
Heather Wells not present member

Approval of Agenda

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Approve the agenda as submitted

By: Tha Vin Seconded by: Dr. Laurie Jackson-Lee

There was no notable discussion on the motion.

Approval of Minutes from May 29, 2018

Approve the minutes as submitted

By: Farrah Brown Seconded by: Tha Vin

There was no notable discussion on the motion.

Public Comment

Roger Nicholson, interest to beautify stadium. Take care of stadium, name the stadium after Lakeshore Stadium. Preservation of history.

It is recommended to have a proposal and structure to pursue the initiative.

Principal Report

No report. Principal is at a conference.

Faculty Report

No report. At a conference.

Welcome and Call to Order

The meeting will be called to the order, beginning at 7:12p.m

Communications Report

This report is submitted by the communications chair.

#1: Discovery Session Community Report 

Ariana delivered the high level summary report at the May meeting. This is the draft of the full community wide report. It is dense - so please sit down with a cup of coffee and give it a read. The Communications committee has gone through its round of feedback and I wanted to makes sure you guys have a chance to give feedback. 

Here are a few areas of feedback for you to consider:

  • Strategic Alignment: Are there other opportunities to align strategically?
  • Committee Collaboration: What committees will be impacted by this report?
  • Target Audience: Who are the key people who must see this report? (include contact info)

Action: Review the report, send me your questions and be prepared to vote for the public release. (The Communications Committee has reviewed the report and given feedback.)

#2: FlyLight Creative Retainer Contract 

I felt the need to transition Ariana Santiago - the communications consultant - from a project-based to a retainer-based relationship. There had been preliminary discussions about hiring a part-time grant writer/communications employee but these discussions discussions didn’t result in a budget allocation I had expected. The 2018-2019 budget allocation for communications is $10,000. Before I approach the Finance Committee with a request for a retainer, I wanted to field this request with the Governing Board.

Here are a few of my concerns about the project-based approach:

  • Services end with project completion: if additional services are needed, TMSA must initiate another contract; so Ariana and I are always in a ramp up/ramp down mode 
  • More costly for the school: requires more time (coordination and administrative activities from the school) both in man power and dollars (Example: Ariana could hold multiple photoshoots for different projects at one time instead of hiring a photographer for each project separately.) 
  • Focused on short-term: Currently, Ariana works toward project goals and doesn’t see the strategic implications

Action: Review the contract and email me your feedback about execution directly. Please do not email me questions about the budget. The budget discussion will occur with the Finance Committee. I’ll be presenting this retainer request to Virginia and the Finance Committee. 

Motion to approve the scope of services, retainer contract, and to authorize related negotiations with the communications consultant, Flylight Creative.

By: Jennifer Fine Seconded by: Britton Bateman

There was no notable discussion on the motion.

Academic & School Performance Committee Report

No report.

President’s Report

This report is made by the governing board President.

  • Final 2017-2018 Academic Year Assessment
  • Board Member recognitions
  • Final remarks

Approve transition of outgoing President, Dr. De'Andre S. Pickett into Immediate Past President status.

By: Jennifer Fine Seconded by: Britton Bateman

There was no notable discussion on the motion.

The Meeting was Adjourned

The meeting adjourned at approximately 8:59 pm

Motion to adjourn

By: Tha Vin Seconded by: Jennifer Fine

There was no notable discussion on the motion.

Finance Committee Report

In the absence of a Treasurer, the report was delivered by Director of Business Operations.

  • Improvements to the school are underway: Painting of hallway, stairway, front office furniture, deep cleaning school, cleaning of basement, quotes of the LED lights, quotes for bathroom stalls, and repavement of the parking lot.
  • Benefits conversation
  • Health Insurance concerns from staff
  • FY19 Budget discussion - reviewing FY19 budget

To amend the approved healthcare benefits and accept plan 3 to reduce the single contribution to $450 for employee contribution, and set employee + spouse/ or employee+ child at $800, and family to $1000 per month.

By: Tha Vin Seconded by: Britton Bateman

There was no notable discussion on the motion.

Governance Committee Report

This report is submitted by the governance committee chair.

  • Voting on full term of Dr. Kelly Johnson
  • Potentially fill any vacant roles

Training Plan for FY 2019

  • Two formal board trainings, it will be Fall: August 25th or September 8th
  • jJanuary 5 or 19th

Returning board members need 9 hours and new board members 15 hours.

Motion to approve a full term for Dr. Kelly Johnson.

By: Rebecca Dearolph Seconded by: Farrah Brown

There was no notable discussion on the motion.