Approval of Agenda 5 minutes

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Actions:

Approval of Minutes 15 minutes

The Governing Board met on Tuesday September 21st, 2021 @7:04 PM for what was scheduled to be a 3 hours and 5 minutes long meeting. Present: Satonja Gilbert Scott, Kristin Jackson, Heather Wells, Farand Dolland, Chanel Recasner, Kim Walker, Bridgett Bell, Mitch Foster II, Kristal Ramirez
Not Present: Jennifer Fine, Gayla Graves, Terra Person, Brittany Dunn, Carla Wagner

The members considered the following items:
1. Approval of Agenda
2. Approval of Minutes from July 27, 2021
3. Approval of Minutes from August 31, 2021
4. Public Comment
5. FY21 Audit Review
6. President’s Report
7. Governance Committee Report
8. Principal Report
9. Academic & School Performance Committee Report
10. Faculty Report
11. Finance Committee Report
12. Communications Report
13. Governance Committee Report
14. President’s Report
15. Future Business

The committee considered 9 motions, of which 9 passed, and 0 failed:
1. Approve the agenda. (passed)
2. Approve the minutes from July 27, 2021. (passed)
3. Approve the minutes from August 31, 2021 (passed)
4. Ratify Kristin Jackson as ASPC chair. (passed)
5. Approve FY21 audit report as presented by Marshall Jones, noting the correction of $400,000 on the maintenance and operations line. (passed)
6. Approve staff appreciation for additional food service assistance up to $250. (passed)
7. Add a new SPED Paraprofessional in accordance with an IEP. (passed)
8. Approve proposed update to TMSA Bylaws (passed)
9. Approve the 2021-2022 Letter of Assurances as presented and in consideration of revisions provided. (passed)

The meeting adjourned at 9:27PM

Public Comment 10 minutes

Our Public Comment period is for members of the public to address the board. Each member of the public may sign up to comment at the meeting, and will be allotted two (2) minutes. The board will listen, but may not directly respond to any comments. Our meetings are open to the public and public record. As such, if your comment is about a private matter, please contact the board via email, or speak to the board chair privately.

Principal Report 15 minutes

The school leader reports on the status of the school.

Attachments

• Principal Report 10.26.21.pdf

Academic & School Performance Committee Report 15 minutes

SIP/ Action Plan for October

-Learning Walks in previous month

-One on one meetings with teachers, data walks, data dives, anchor charts, emergency plans, schedules, seating charts, class jobs, lesson plans, word walls, data walls (all provided to teachers ahead of time)

-Coaches and AP did one on ones to those who needed it (those who raised a question)

-What percentage received one on one support? Avery one on each grade level (K-4) and maybe one or two special area teachers who are mostly new/ novice teachers. 

Literacy Action Plan - Buckley

-usage of data to inform instructional planning and structuring of small groups. Use of Illuminate for writing assessment and will use this moving forward instead of using a data sheet. 

-Strengthen writing with assistance from Dr. Walton

-Standards-based instructional framework 

Math - Adebisi

-data drives in meetings with math teachers, focus is discourse (number talks) and teachers were assisted with planning and implementing to help students come up with their own strategies

-data drive focus on iReady and Unit Test and creating Flex groups

Innovation Strategies - Williams

Use of PBL and STEAM varies on grade level but is assisted by several leadership teachers (Williams and Bynoe) and planning is underway

SEM - begins in October

Out of School time

76 students have signed up for virtual for 2nd Quarter

“Going Hard” for the next 44 days

Actions:

Faculty Report 10 minutes

Finance Committee Report 30 minutes

FY21 FINAL AUDIT LETTER & AGREED UPON PROCEDURES

SAVINGS OPTIONS – CANDY YU

FY22 BUDGET UPDATES & CHANGES

 GRANT UPDATES: CARES ACT II FUNDING $483K – SPENDING

 INCLUDES: NEW LAPTOPS, PD, STAFF, CHROMEBOOKS, SUPPLIES

 RECEIVED: TECH & OFFICE DEPOT ITEMS; AWAITING APPROVAL OF TECH & CONTRACT VENDORS

 FEMININE GRANT $1,114

 ASP Rate Notification

BUDGET EXPENDITURE CHANGES

 SUB PRICE INCREASE IN JANUARY 2022 ($10 PER DAY) - $155/$175 DAILY RATE $205 LTS

 PAYCOR 5% INCREASE IN PAYROLL PROCESSING OCT. 2021

 GAS SOUTH RATE INCREASE NOV. 2021

 LEGAL INCREASE

 EMERGENCY PAY - POLICY CHANGE TO INCLUDE PART-TIME EMPLOYEES

 REQUESTS: SPORTS STIPENDS & EQUIPMENT $1,300+ (VOTING ITEM)

 FOLLOW-UP BUSINESS: (VOTING ITEMS)

 SPED STIPENDS – HIRING ($1,500-$5,000) OR RETENTION ($600-$1,200) ??

 4 SPED TEACHERS - $$

 MUSIC/BAND STIPENDS - $1,232

The committee considered 6 motions, of which 6 passed, and 0 failed: 

1. Motion to approve minutes as presented for September 16. (passed)
2. Approve the agenda as submitted. (passed)
3. Approve reducing ASP fees to no more than 5% lower than the 2019-2020 rates. (passed)
4. Agree to pay the part-time employees during the closure for the week of October 18, 2021 - October 22, 2021. (passed)
5. Approve an additional $6,000 for the stipends budget item to be used for retention and signing bonuses for SPED teachers and paras. (passed)
6. Approve an additional $1,400 stipend for the music and band teacher. (passed)

Actions:

Communications Report 15 minutes

• #GivingTuesday is Tuesday, December 1, 2021. Additional details are forthcoming.
• Open Enrollment push continues. Approximately 824 students are currently enrolled (2021 - 2022 goal enrollment goal: 844).
• TMSA parents and guardians are encouraged to activate their Infinite Campus accounts.
• Red Ribbon Spirit Week is October 25 - 29; Character Day is Friday, October 29.
• Fulton County Schools District's Website Audit, tmsa.org, is complete. Audit began October 15, 2021.
• Approved Edlio contract amendment of $854.30 to obtain an additional 200K text alerts. 

Governance Committee Report 20 minutes

President’s Report 15 minutes

Future Business 5 minutes

This is to add new business to next month’s agenda.