Approval of Agenda

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Approval of Minutes from July 9, 2021

The Governing Board met on Friday July 9th, 2021 @6:00 PM for what was scheduled to be a 1 hours and 45 minutes long meeting. Present: Bridgett Bell, Kristal Ramirez, Satonja Gilbert Scott, Kristin Jackson, Willie G. Davis, Jr., Mitch Foster II, Carla Wagner, Heather Wells, Ishmael Abdul-Salam Not Present: Jennifer Fine, Farand Dolland, Farrah Brown, Kelly Brokenburr The members considered the following items: 1. Approval of Agenda 2. Public Comment 3. Executive Session The committee considered 3 motions, of which 3 passed, and 0 failed: 1. Approve the agenda as submitted (passed) 2. Move to executive session. (passed) 3. Exit executive session at 7:48 PM (passed) The meeting adjourned at 7:50PM

Approval of Minutes from June 29, 2021

The Governing Board met on Tuesday June 29th, 2021 @7:00 PM for what was scheduled to be a 3 hours and 38 minutes long meeting. Present: Bridgett Bell, Kristal Ramirez, Satonja Gilbert Scott, Kristin Jackson, Willie G. Davis, Jr., Mitch Foster II, Carla Wagner, Heather Wells, Farrah Brown, Ishmael Abdul-Salam Not Present: Jennifer Fine, Farand Dolland, Kelly Brokenburr The members considered the following items: 1. Meeting Location Information 2. Welcome and Call Meeting to Order 3. Approval of Agenda 4. Public Comment 5. Approval of Minutes from May 25, 2021 6. Governance Committee Report 7. Managing Principal Report 8. Faculty Report 9. Academic & School Performance Committee Report 10. Finance Committee Report 11. Communications Report 12. President’s Report 13. Future Business The committee considered 12 motions, of which 12 passed, and 0 failed: 1. Approve the agenda as submitted (passed) 2. Approve the minutes as presented. (passed) 3. Approve the summer leadership retreat not to exceed $4,000. (passed) 4. To extend the current janitorial services through July 31, 2021. (passed) 5. Approve the employee referral program not to exceed $2,000 or $200 per position pending Governance committee policy. (passed) 6. Approve the funding of the tuition reimbursement policy as drafted by the Governance committee not to exceed $5,000 for FY22. (passed) 7. To discontinue the run/walk fundraiser beginning FY22. (passed) 8. Approve the employee engagement initiative not to exceed $7,500. (passed) 9. Approve the travel budget for Operations not to exceed $5,000 for FY22. (passed) 10. To increase Highgrove's current contract not to exceed 12%. (passed) 11. To begin the process of soliciting janitorial services for FY22. (passed) 12. To approve the amended FY22 budget. (passed) The meeting adjourned at 8:56PM

Public Comment

Our Public Comment period is for members of the public to address the board. Each member of the public may sign up to comment at the meeting, and will be allotted two (2) minutes. The board will listen, but may not directly respond to any comments. Our meetings are open to the public and public record. As such, if your comment is about a private matter, please contact the board via email, or speak to the board chair privately.

Executive Session

Principal Report

Principal Abdul-Salaam presented the 21-22 Wellness Plan: Covid Mitigation Strategies.

1. Board member Davis suggested adding parents (non-board members), Lisa Simon (Communications Manager), and the faculty representative to the Health & Safety Committee.
2. Discussed possible additional part-time, temporary staff to assist the nurse.

Academic & School Performance Committee Report

No report was submitted/presented.

Faculty Report

Mr. Dolland, faculty representative, thanked the board members who attended the first day on campus for the 21-22 school year.

Finance Committee Report

Financial Review

1. PTO Financials
2. The TMSA PTO has $22.00 in checking and $1341.11 in our savings account. The TMSA PTO had to pay $250.00 to the Secretary State of Georgia to reinstate the business. 
3. FY21 Year-End Updates
4. Savings Options
5. FY22 Budget Updates
6. Before/After School Rate Adjustments
7. For the first week of school in the fall semester, payment will be due no later than August 6, 2021 at 5PM.
8. An emergency rate will be added and will include the approved registration fee for the first emergency. The rate is $50 plus $25 registration fee for the first emergency and $50 for each additional emergency within the school year.
9. Cares Act II Funding $483,000 includes: New Laptops, Professional Development (PD), Staff, Chromebooks, Supplies
10. Recruitment Updates
11. Janitorial Services – (Voting item)
12. 5 responses to RFP
13. Highgrove quote to improve grounds – $15,000 Request (Voting item)
14. The goal is complete items 1 and 3 outlined in the vendor's proposal.

Facilities Updates

1. Basement
2. Wire repair - completed
3. City of CP visit/inspection - passed inspection
4. VOIP - completed
5. Facility repairs
6. Gym floors recoated - timeline moved because of cut wire. Scheduled for later date.
7. Roof repair

GRANT UPDATES – GA SHAPE GRANT $6,000

1. Mitch Foster, II elected as chair of finance beginning August 1, 2021. Additional committee members are needed.

Governance Committee Report

1. Review of the 2021/2022 Handbook - Amend communication policy to respond within 24-48 hours excluding school closure. This will affect the Employee Handbook as well. Amend late pick up to registration for afterschool care with 6 incidents of any late pick up as a report to social worker.
2. Reimbursement Policy
3. Future Business:
4. Complete the Strategic Plan - Goal 4
5. Amendment to the Bylaws
6. Deactivate the Communciations committee

President’s Report

1. Each board member needs to complete background and criminal checks by August 31, 2021. Virginia Smith will check on mobile vendor.
2. Each board member needs to complete conflict of interest and additional forms. The forms will be sent through DocuSign.
3. Elect current officers for 21-22.

Future Business

1. Letter of Assurance for FY21-22 must be ratified at the August 2021 board meeting.

The Meeting was Adjourned

The meeting adjourned at approximately 10:32 pm